How to Set Up Punch Rounding

Overview

Punch rounding ensures employee punches are adjusted to a specified interval, preventing early or late punches while maintaining consistency in time tracking. This feature allows rounding up, down, or automatically to the nearest time interval (ranging from 2 to 30 minutes).

Why Use Punch Rounding?

• Prevents early clock-ins or late clock-outs.

• Reduces payroll discrepancies caused by minor time variations.

• Helps manage high-volume punches efficiently.

How to Create a Punch Rounding Rule

1. Log in to your NextGen Workforce account.

2. Navigate to Settings > Attendance Rules > Punch Rounding.

3. Select the rounding option: Auto, Up, or Down.

4. Set the desired time interval (e.g., 5, 10, or 15 minutes).

5. Save the changes.
   

Understanding Punch Rounding Options

1. Punch Rounding Auto Mode:

   • Rounds clock-in and clock-out times to the nearest whole number based on the set interval.

   • Example: If the rounding is set to 10 minutes:

     • A punch at 7:03 AM will round to 7:00 AM.

     • A punch at 7:06 AM will round to 7:10 AM.

2. Punch Rounding Up:

   • Always rounds punches forward to the next interval.

   • Example: If rounding is set to 10 minutes:

     • A punch at 7:03 AM will round to 7:10 AM.

3. Punch Rounding Down:

   • Always rounds punches backward to the previous interval.

   • Example: If rounding is set to 10 minutes:

     • A punch at 7:03 AM will round to 7:00 AM.

How to Assign a Punch Rounding Rule

1. Assign to All Employees (Mass Assignment)

• Dashboard > Settings > Attendance Rules > Punch Rounding > Apply to All

2. Assign to Specific Employees

• Dashboard > Employee > Employee Edit > Attendance > Attendance Rules

• Select the punch rounding rule from the dropdown.

• Click Update to apply the rule to the selected employee.