How to Set Up User Roles in Time Clock Device

Overview

User roles in the Time Clock Device help in managing access levels for employees. A user-defined role allows administrators to assign specific menu access rights to employees beyond the normal user authentication function.

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Default User Roles in Time Clock Device

1. Admin:

   • Has full access to all menu functions in the time clock device.

   • Can manage users, settings, and reports.

2. Enroller:

   • Has limited administrative rights to enroll new employees’ biometric data (fingerprints, facial recognition, or RFID cards).

   • Cannot access other device settings, reports, or user management.

3. Normal User:

   • Can only authenticate attendance using fingerprint, password, or card.

   • Cannot access device settings or reports.

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Prerequisites for Setting Up User Roles

Before assigning roles, ensure:

1. The Time Clock is online and connected.

2. Employees are synced to the Time Clock from the web interface.

3. All users are initially assigned a default role with full menu access.

4. A new user role must be created to restrict access if needed.

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Steps to Set Up User Roles in Time Clock Device

1. Log in to Your Account

2. Navigate to “Employees” on Dashboard

3. Select the Employee

4. Edit Employee Details

• Click on Edit Employee and navigate to the Attendance Section.

• Under Time Clock Privileges, choose the desired User Role (Admin or Enroller or Normal User).

4. Assign Time Clock Password

• Set a Time Clock Password for the employee if required.

5. Enable Sync to Time Clock

• Turn on the Sync Clocks toggle before saving changes.

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Important Notes

• User roles should not be created directly in the physical Time Clock.

• Only administrators should have access to manage device settings.

• If an employee’s role is changed, sync the clock to update permissions.

• Enrollers can only register biometrics; they cannot edit or delete employee data.

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Need Assistance? Contact NextGen Workforce Support

For any technical issues or setup guidance, reach out to NextGen Workforce Support.

Customer Support Link: NextGen Workforce Support

Would you like additional customized role settings for your organization?