How to Set Geofencing for Your Account
Overview
Geofencing is a powerful tool that helps organizations track employee locations, enhance security, and improve workforce accountability. You can enable geofencing at the site level or the employee level, depending on your needs.
How to Create a Geofence Site
The Geofence Site feature allows businesses to define boundaries for location-based tracking, improving efficiency and security.
Steps to Set Up a Geofence Site
1. Navigate:
Dashboard > Sites > Add Site
2. Enter the Site Address
- In the top-left corner of the map, enter the site address.
- The site will automatically appear on the map.
3. Draw the Site Boundary
- Click the polygon tool in the top-right corner of the map.
- Outline the area by clicking on the map to draw the site boundary.
4. Add Site Details
➡ In the top-left box, enter:
- Site Name: Provide a recognizable name.
- Site Code: Assign a unique site code.
5. Assign the Site to Employees (Optional)
➡ Toggle the “Assign to Employees” button to link the site to all employees.
6. Save the Site
➡ Click “Add Site” to complete the setup.
Once created, the geofence site ensures that employees remain within designated work areas, improving tracking accuracy and operational efficiency.
How to Enable Geofencing at the Employee Level
To apply geofencing restrictions for specific employees, follow these steps:
1. Log into NextGen
2. Access the Employee Menu
- On the left panel, click “Employee”.
3. Select an Employee
- Choose the employee for whom you want to enable geofencing.
4. Configure Mobile/Web App Login
- In the employee’s profile, go to the “Mobile/Web App Login” section.
5. Enable Geofencing
- Toggle “Enforce Geo Fencing” to ON.
- Save your changes.
Once enabled, the employee can only log in from authorized geofenced locations, preventing unauthorized access.
Advantages of Geofencing in Workforce Management
Geofencing offers multiple benefits for security, efficiency, and workforce accountability.
1. Enhanced Security
- Restricts employee logins to authorized locations.
- Prevents unauthorized access to company systems.
2. Increased Accountability
- Ensures on-site employees log in from their workspace, not from parking lots or unauthorized areas.
- Reduces time theft by tracking actual working locations.
3. Remote Employee Productivity
- Tracks and verifies whether remote employees are working from designated locations.
- Encourages trust and discipline in remote work settings.
4. Efficient Resource Allocation
- Helps businesses manage on-site staff distribution more effectively.
- Reduces unnecessary workforce shifts and optimizes time management.
5. Compliance and Reporting
- Provides location-based attendance tracking.
- Generates reports for regulatory compliance and performance analysis.
6. Cost Reduction
- Prevents unauthorized access and unproductive hours.
- Reduces security risks and operational costs.
7. Improved Time Management
- Encourages punctuality by monitoring clock-in/out times.
- Ensures employees remain within assigned work zones during working hours.
Conclusion
Geofencing enhances workplace security, employee accountability, and operational efficiency. By implementing geofencing at site and employee levels, organizations can reduce security risks, improve workforce management, and ensure compliance with work policies.
